Introduction
RMS Utilities understand that sometimes our customers may have complaints they need to raise to the business, this policy will provide all our customers with a free, fair and prompt resolution of their complaints. As a customer centric organisation, it is of utmost importance to treat our customers with respect and in a transparent manner.

A complaint could be defined as the expression of a customer’s dissatisfaction relating to any of our offered services including the complaints handling process itself.

Complaints procedure
A customer may lodge a notice of complaint at any time by means of an email, letter or telephone using the following contact details:

Telephone: 1300 938 051
Email: rms@rmsutilities.com.au
Mail: 1207/9 Yarra Street, South Yarra VIC 3141

To allow a prompt resolution of your complaint we will require the following information:

• Your contact details;
• Complaint description and requested outcome;
• Immediate action required;
• Other supporting information.

We will acknowledge your complaint within two business days of receiving the notice of complaint. An appointed customer service representative will investigate your complaint and provide constant feedback regarding the investigation, we endeavour to resolve all received complaints within 21 business days of receipt. The outcome of the complaint and proposed resolution will be communicated with the complainant once the investigation has been completed.

All complaints are recorded and stored in accordance to our Privacy Policy available on www.rmsutilities.com.au.

During the investigation
While your complaint is investigated we will:

• Refrain from any external debt recovery actions;
• Request that pay any outstanding amount that is not related to your complaint, or and amount equal to your average bill.

Complaints escalation
The customer may at any time request an internal escalation, such a request will be granted.

If a customer is not satisfied with our investigation and response, they may request independent advice and action from their relevant Energy and Water Ombudsman.

Victoria
Energy and Water Ombudsman Victoria
www.ewov.com.au

New South Wales
Energy and Water Ombudsman NSW
www.ewon.com.au

South Australia
www.eiosa.com.au

Queensland
Energy and Water Ombudsman Queensland
www.ewoq.com.au